Do you want to learn more about Avaza time tracking feature? You’re in the right place!
Avaza is a complex business management solution. The platform aims to replace numerous applications organizations use daily. Hence, it has a rich set of features.
The app includes a time tracking system, as well as
- Project management
- Expense tracking
- Chat
- Resource scheduling
- Invoicing and quoting
The versatility of the options ensures you can run an entire project from start to finish.
Now, let us look at the time tracking aspect of the app.
Avaza Time Tracking Overview
The application’s time tracking feature offers many benefits. The time tracking feature in and of itself is extremely simple to use, with a user-friendly interface.
The time tracking feature is connected to other options as well.
For example, you can manage project fees and cost rates.
Electronic timesheets contain all tracked data. Hence, you can review them and use them to create invoices. Additionally, you will receive reports on time spent on different tasks.
Source: Avaza website
Avaza Time Tracking Process
The app’s time tracking system is straightforward. Hence, your team will be able to track time quickly and without workflow interruptions.
- Automatic time tracking – start and stop tracking time on a specific activity with optional start and end times
- Timesheet entries – you can also create timesheet entries directly in the daily and weekly views
- Timesheet management – simply copy timesheet entries if you are working on repetitive tasks
Project Management Features Within Time Tracking
You can set up the specifics of each project your team is working on. This information will be shown in the timesheets as well. It can help you keep an eye on project health, profit, and cost.
- Hourly rates – set hourly rates for projects, categories, and team members
- Billable vs non-billable hours – mark each activity you track as either billable or non-billable
- Cost rates – add cost rates for team members and categories within projects to track profitability
Avaza Time Tracking and Timesheets
As we’ve previously stated, all time tracking data is stored in the app’s timesheets. Avaza allows managers to review these timesheets and make sure everything is in order.
- Approver role – assign this role for team members and project timesheets for the entire organization or specific individuals
- Simple reviews – get notified of timesheet submissions and approve them in bulk
- Timesheet locking – prevent further changes to the timesheets that have been approved
Invoicing
The timesheets can be used as proof of work for your business. However, you can also ensure invoice transparency using their data.
- Billable hours in invoices – show all billable time entries in the invoices
- Time rounding – optionally round the time invested in a project if the contract requires it
- Timesheet grouping – create a comprehensive report from different team members’ timesheets
Reporting
Avaza delivers reports using the information provided in the timesheets. Hence, you will be able to get a clearer insight into the time your team spends working.
The reports show how time is spent as well as how you are utilizing your manpower. These insights are exportable and can be sent to HR and clients alike.
Source: Avaza website
Multiple Device Tracking
Avaza comes with a native mobile application. In other words, your team will be able to track time from anywhere. This is a great feature for remote, field, and hybrid teams.
The mobile app includes
- Single-click timer
- Timesheet entry for task, project, category, and notes
- Seeing your own time entries
- An actionable dashboard that gives insight into your work
Avaza Pricing
Avaza has several plans that come at different prices. It is important to note that the app limits access to specific features. It also has a limit on the number of active projects as well as storage.
Here is the run-down of all plans for Avaza time tracking.
Free
- Unlimited team members
- 1 user with timesheet and expense access
- 1 user with admin and billing access
- 1 user with resource schedule permissions
- 5 users with chat
- 5 active projects
- 10 clients
- 5 invoices per month
- 100 MB storage
- Email and chat support
Startup ($11.95 per month)
- Unlimited team members
- 2 users with timesheet and expense access (each additional member adds $7 per month)
- 1 user with admin and billing access (additional $7 per user per month)
- 1 user with resource schedule permissions (additional $7 per user per month)
- 5 users with chat (additional $2 per user per month)
- 20 active projects
- Unlimited clients
- 50 invoices per month
- 10 GB storage
- VIP email and chat support
Basic ($23.95 per month)
- Unlimited team members
- 5 users with timesheet and expense access (each additional member adds $7 per month)
- 2 users with admin and billing access (additional $7 per user per month)
- 1 user with resource schedule permissions (additional $7 per user per month)
- 5 users with chat (additional $2 per user per month)
- 50 active projects
- Unlimited clients
- 100 invoices per month
- 20 GB storage
- VIP email and chat support
Business ($47.95 per month)
- Unlimited team members
- 10 users with timesheet and expense access (each additional member adds $7 per month)
- 5 users with admin and billing access (additional $7 per user per month)
- 1 user with resource schedule permissions (additional $7 per user per month)
- 5 users with chat (additional $2 per user per month)
- Unlimited active projects
- Unlimited clients
- Unlimited invoices
- 30 GB storage (additional $0.5 per GB)
- VIP email and chat support
Avaza FAQ
Is it possible to begin at no cost?
Certainly. Upon creating your account, you will be automatically enrolled in the free plan without the need to provide any credit card information. Once you’re prepared, you have the option to upgrade your team to a paid plan.
What payment methods are accepted for my Avaza subscription?
Avaza offers multiple payment options for your convenience. You can pay for your subscription using a Credit Card (Visa/MasterCard/AMEX) or Paypal.
What are the definitions of the various user roles?
Here’s a breakdown of the different user roles in Avaza:
– Project users: They have the ability to create and respond to tasks within projects.
– Chat users: They can engage in real-time messaging with teams and customers through Channels and Direct Chats.
– Timesheet/Expense users: These users are capable of creating and submitting timesheets and expenses.
– Scheduling users: They can be assigned and scheduled to work on projects using the Resource Scheduling module.
– Finance users: These users have the authority to handle tasks related to invoices, bills, payments, and credit functions.
– Admin users: They possess full access to all Avaza functionality, providing comprehensive control over the platform.
Is it possible to include additional Admin or Finance users?
Absolutely! You have the option to add more Admin or Finance users to your account at a cost of $7 per user per month. This can easily be done through the Avaza Subscription page.
What are the billing cycles for your plans?
For all our paid plans, the billing period is monthly and starts from the day you upgrade to one of our paid plans. For example, if you upgrade to a paid plan on March 15th, your account will be charged on the 15th of each subsequent month.
Is it possible to downgrade or cancel my plan?
Certainly! Downgrading your plan is a straightforward process. Please ensure that your account falls within the limits of the lower plan you wish to switch to. Kindly note that you cannot downgrade plans or addons for 24 hours after adjusting your subscription. While we’d be sorry to see you go, you can cancel your subscription at any time. Simply reach out to our support team, and we will handle your request promptly.
How can I switch to a paid subscription?
The process is simple! Once you have signed up, navigate to the “Manage > Subscription” page, where you can easily select a more robust plan that suits your needs.
Try Another Option – Time Analytics
Avaza is a great solution for businesses looking to downsize their business software suite.
However, it isn’t perfect.
Firstly, the interface can be overwhelming, as there are so many features. Secondly, the app gets very costly for large teams. Finally, you may end up not using all options the app offers.
If you are looking for a high-quality time tracking solution with all the benefits you’d get from Avaza time tracking features, we recommend trying Time Analytics.
Time Tracking with Time Analytics
Time Analytics offers quick and simple time tracking. The process takes minutes and provides crucial information.
All time entries are connected to projects and clients. This way, you won’t have to invest any time or effort in time and expense allocation. The app does it all for you!
- Automatic time tracking – use a simple stopwatch to track time dedicated to specific projects
- Timesheets – create time entries directly in the timesheets and add time manually
- Editing timesheets – review, edit, copy, and move information to be more accurate
Project Management and Time Tracking
Time Analytics also helps you track time and other important metrics per project. The app’s goal is to reduce administrative and repetitive tasks.
This includes the following options
- Billing rates – set each team member’s hourly billing rate and customize it according to contracts
- Time utilization – mark different activities you do for the clients as either billable or non-billable
- Cost rates – track expenses for each task, project, and client
Timesheets
Time Analytics’ timesheets are comprehensive documents listing all employee activity. The managers can review this activity to learn more about the projects and their workforce.
The documents are highly customizable. Pick the information you want to analyze and see only that data, without unnecessary clutter.
- Two views – choose whether you want to see daily or weekly activity
- Review – both employees and managers can review and edit time entries when necessary
- Export – export the timesheets as either PDF or Excel documents for printing and analysis
Time Analytics and Reports
The application provides users with rich and insightful reports. They offer important insights both into projects and clients and your team members.
- Profit generation – take action based on information on task structure and performance of different projects
- Time utilization – compare billable and non-billable hours to recognize issues and money leaks
- Transparency – use the tracked data as proof of work for your clients
- Team insights – track overtime, time off, unused, and unrecorded hours
- Productivity tracking – see whether you’re reaching your projected utilization rates and employee engagement
- Profitability tracking – discover the most efficient team members, review profits and increase them
Invoicing
Time Analytics offers its users an invoicing assistant. This feature helps you create proof of work for your clients. This way, you can increase transparency, trust, and your business’s reputation.
- Invoice appendix – create an additional document with all information related to a project
- Editing – filter the data and include only crucial information without overwhelming the client
- Exporting – export the document to Excel to make final changes if necessary
Mobile App
Time Analytics comes with a native mobile application as well. The app allows employees to track their time from anywhere.
The app helps field, hybrid, and remote teams stay on track and synchronizes with the desktop version seamlessly
Time Analytics Pricing
Time Analytics has two pricing plans – Starter and Optimum. Here is how they compare.
Starter ($5.99 per user per month)
- Time tracking per client and project
- Two timesheet views – daily and weekly
- Utilization, overtime, time off, and holiday tracking
- Automatic allocation of costs and time
- Exportable time and cost reports
- Performance dashboard with simple insights
- Highly visual reports
- Billing and pay rates
- Manager role
- Data import
- Email support
- Mobile app
Optimum ($8.45 per user per month)
- All Starter features
- Custom onboarding
- Email reminders to complete timesheets
- Revenue reports
- Invoicing assistant
There are no additional fees, and the app charges only for the team members marked as Enabled.
If you like the app, you can try it in a 14-day free trial. No credit card is required.
Time Analytics FAQ
Do I have to pay once my free trial period reaches its expiration?
During the trial period, we won’t ask for your credit card, and there won’t be any charges. Upon selecting a paid plan following the trial period, the charges will be based on your chosen plan.
What steps do I take to calculate the license cost?
Determine the total amount by multiplying the number of active (enabled) users in your organization with the price per user/month stated in the pricing plan.
How do you count users to determine the billing amount?
Users (team members) designated as Enabled in your Team section are the only ones for which you are billed. When someone departs from the company or their time tracking is no longer desired, you have the option to mark them as Disabled. Users who are disabled or deleted are not counted towards the billing calculations. The data linked to the deactivated or deleted user will be preserved within the records.
What distinguishes the payment frequency of monthly versus annual?
By selecting an annual license, you secure a considerable discount (two months provided without charge), receive only one invoice, and must pay for a full year’s subscription. Monthly payments do not qualify for discounts and require monthly invoice administration.
Are there any discounted rates available?
For teams with over 50 subscribed employees, a discount of 30% is available. Additionally, if you have more than 150 users, you may be eligible for an extra discount.
Is it within my rights to cancel my license whenever I choose?
Indeed, that is an option. Time Analytics will discontinue the automatic renewal of your subscription, leading to the termination of the service at the conclusion of your existing subscription period (month or year). Time Analytics can be used until the subscription period concludes, and no reimbursement will be provided for the period from the cancellation date to the end of the subscription period.
Is data export available even after my subscription expires?
Without question, all your data entries can be exported once your plan concludes.
Can I have confidence in the safety of my data?
Ensuring data security is our primary focus at Time Analytics. Our servers are housed in a top-notch data center that is under constant 24/7 surveillance, and we continuously update our application with the latest security patches.
Avaza Time Tracking vs Time Analytics
As you can see, the two solutions are pretty similar when it comes to time tracking. They offer the same features and options.
Hence, Time Analytics is a great Avaza alternative for companies looking for a time tracking solution.
Say Hello to Time Analytics
Time Analytics is a lightweight yet powerful time tracking platform. It is suitable both for freelancers and organizations of all sizes from any industry.
The app is extremely simple to use thanks to its user-friendly intuitive design. In other words, your team will be able to track time efficiently, yet quickly.
The app uses encryption for all data, so you can be sure it won’t be used for anything but the improvement of your team. The server is updated daily – thus, no data will be lost.
Do you want to have all key performance indicators at your fingers? If so, Time Analytics will deliver them quickly and accurately.
Try Time Analytics today and let your team and business enjoy the benefits!
Jelena Lukic
Jelena has a Master’s Degree in teaching Serbian literature and language. Creative writing is her biggest passion.
