13 Best Timesheet Calculators (For 2024)

Looking for a timesheet calculator app that can help you track employee hours per activities, projects, or possibly clients?

There are hundreds of them market. All of them are unique and offer different features, pricing plans, options, and integrations.

But how do you know which timesheet calculator app fits your company’s expectations?

Don’t worry we started reviewing these apps three years ago, and every half of a year we update the list of of the best timesheet apps.

Let’s get started.

A List of the Best Timesheet Calculator Apps

Now let’s see a detailed review of selected apps.

1. Time Analytics

What is Time Analytics?

If you need a great way to calculate time, Time Analytics is our top choice. This simple time tracker with online timesheets takes extremely little time to use while providing deep insights.

Based on the timesheet calculator, you will be able to monitor the profitability of each client and their projects.

This timesheet calculator app contains everything that a detailed timesheet must have. It features

• Task description
• Project management
• Overtime calculation
• Billable vs non-billable hours
• Time utilization
• Break time and time off
• and more

Additionally, Time Analytics automatically assigns all generated costs to their respective projects and clients.

This time and attendance software will help you reduce unproductive hours, detect distractions, and improve productivity and profitability with a wide range of features.

• Comprehensive online timesheets that keep track of all important aspects of your business
• Client reports that show your most valuable clients and projects through detailed time analysis
• Intuitive time tracking through an automatic time clock or manual entry depending on your preferences
• A Chrome extension allowing your team to start timers without distracting breaks
• A seamless Excel integration to help you add functions and calculate profit
• An invoicing assistant that provides detailed activity reports you can customize

Personal Experience

I can’t remain unbiased in this situation, of course. I have been using Time Analytics for years now. My favorite part of the user experience is the extreme ease of use.

As a content writer, I am constantly on the prowl to find accurate information. That is to say, I spend a LOT of time online, researching, reading, and comparing. Unfortunately, this means I am in a never-ending cycle of opening a number of new tabs I would rather not talk about. Even more unfortunately, it signifies a level of scatter-mindedness that remains a secret to my bosses.

You know how? The Chrome extension was a game-changer for me. This amazing feature helps me stay on top of time tracking without toggling and switching to different tabs.

Moreover, I am proud to say our solution is ever-evolving and focused on the end user. You can check out our implemented and planned updates. Give us a suggestion if you think we could improve the platform even more!

How Much Does Time Analytics Cost?

There are two convenient pricing plans.

• Starter – $4.99 user/month (annual plan); $5.99 user/month (monthly plan)
• Optimum – $6.99 user/month (annual plan); $8.45 user/month (monthly plan)

Does Time Analytics Offer a Free Trial?

Yes, a 14-day one.

Watch a quick demo of this timesheet app.

Industry insights: A practice called buddy punching (clocking in instead of an absent coworker) can lead to big losses. Some employees steal up to 6 weeks yearly.

2. Buddy Punch

What is Buddy Punch?

Buddy Punch is a timesheet calculator app that offers a time tracking option. Automatic overtime calculations and reports ready for payroll are some of its strongest suits.

This cloud-based solution is used to calculate gross earnings by filling in an hourly rate. You can even include overtime earnings in total calculations.

Main Features and Benefits

• Track the time, location, and job code of your field employees
• Time off manager that takes care of time off requests, approvals, and accruals with no hassle
• Shifts and scheduling with a simple drag-and-drop system and templates

How Much Does Buddy Punch Cost?

The application offers three pricing plans:

• Standard – monthly base fee of $19 plus $2.99 user/month (annual plan) or $3.49 user/month (monthly plan)
• Pro – monthly base fee of $19 plus $3.99 user/month (annual plan) or $4.49 user/month (monthly plan)
• Enterprise – Custom plan and pricing

Watch a quick demo of this timesheet app.

3. Justworks

Justworks is a human resources and payroll software. This timesheet calculator app relies on geofencing as well. In other words, it is a great solution for remote and field teams. The application has the goal of managing time, employee benefits, payments, and compliance. It records expenses and has an invoicing feature as well.

Main Features and Benefits

• Ensure your organization is compliant with all relevant regulations
• Pay your employees directly and accurately for the work they provide
• Track time, and overtime, and leave in a few clicks with simple time card approval

How Much Does Justworks Cost?

There are two pricing plans currently available:

• Basic – $59 user/month; $49 user/month for organizations with over 50 employees
• Plus – $99 user/month; $89 user/month for organizations with over 50 employees

Watch a quick demo

4. QuickBooks Time

QuickBooks Time is a time tracking and scheduling solution built for businesses of all sizes. It helps organizations from various industries track employee time. It also calculates payroll accurately based on the information on working hours. This cloud-based timesheet app is accessible from anywhere as long as you have a stable internet connection.

Main Features and Benefits

• Time tracking and approval through manual entries, a web-clock, or geofencing
• Generation of accurate exportable reports on employee time and attendance
• Easy PTO management with accrual information at your fingertips

How Much Does QuickBooks Time Cost?

• Premium – $20 monthly base fee plus $8 user/month
• Elite – $40 monthly base fee plus $10 user/month

Watch a quick demo

Ancient industry insights: Pay calculation goes back to the first known legal text – the code of Hammurabi. The code dictates the average pay for different occupations.

5. Jibble

Jibble is a timesheet calculator application that helps teams of all sizes and industries. It allows users to keep track of their work hours and manage the payroll processes. It is another cloud-based solution available for all devices. Users can easily clock in from anywhere with an internet connection. The app automatically generates timesheets and reports. Additionally, you can calculate overtime as well.

Main Features and Benefits

• Track employee time and breaks through transparent timesheets
• Generate accurate reports on hours worked, leave balances, and overtime
• Integrate Jibble with your favorite payroll apps including ADP, QuickBooks, and Gusto

How Much Does Jibble Cost?

• Free (limited functionality)
• Premium – $2.49 user/month (annual plan); $3.99 user/month (monthly plan)
• Ultimate – $4.99 user/month (annual plan); $7.99 user/month (monthly plan)
• Enterprise – custom plan and pricing

6. TimeClick

TimeClick is a time and attendance management software that helps businesses of all sizes and industries. The app allows them to track and manage their employees’ working hours and payroll processes. The solution offers a user-friendly mobile app for teams on the go. This solution offers a computer and network installation, increasing overall security as well.

Main Features and Benefits

• Track the hours, breaks, overtime, and expenses of your employees using
• Receive reports and export them as spreadsheets or PDF files
• Mobile app available even in remote locations

How Much Does TimeClick Cost?

TimeClick offers a one-time purchase. There are multiple pricing options, however:

• Prime – $249
• Premium – $499
• Plus – $699
• Platinum – $999

Industry insights: Over 40% of American businesses aren’t aware of the Fair Labor Standards Act that protects the employees’ right to a 40-hour workweek. The law in question has been in function since 1938.

7. Harvest

Harvest is a timesheet calculation application that offers a variety of visual reports. The software allows users to track their time with ease. Then, the management can use the tracking data to create invoices. As a bonus, you can also track employee expenses for a transparent billing experience.

Main Features and Benefits

• Track billable and non-billable activities and expenses for full client transparency
• Add custom billing rates to your projects for easy project budgeting
• Track leaves and vacations to avoid staffing issues

How Much Does Harvest Cost?

The platform offers two plans:

• Free (single user and two projects)
• Pro – $10.80 user/month (annual plan); $12 user/month (monthly plan)

Pros and Cons (based on user reviews)

8. Virtual TimeClock

Virtual TimeClock is a simple timesheet calculator application for Mac and Windows computers. It is a great solution for SMBs looking for a simple time card option. The simplicity of the software allows it to be sturdy and reliable. It is another app that offers a one-time purchase. If you’re looking for a simple yet sturdy solution, you will love Virtual TimeClock

Main Features and Benefits

• Track time with high accuracy and ease
• Make sure you’re paying everyone justly with all the data the application collects
• Simply filter the data to export and print accurate reports

How Much Does Virtual Timeclock Cost?

Virtual TimeClock offers three one-time payment options:

• Basic – $195 (1 computer and 3 employees)
• Pro – $295
• Network – starting at $495 for two computers

9. Time Clock Wizard

Time Clock Wizard automatically tabulates all work hours and converts them to dollars and cents.

A key feature of this timesheet calculator app is exporting the time card data, available to be printed as a report or downloaded as a PDF, both on MAC and Windows.

The calculator is electronic and provides professional, easy-to-read reports on any employee, and manages tasks you need, with all the data you need to keep your business running profitably.

Main Features and Benefits

• Track time and receive timecards as proof of work
• Schedule shifts with ease and transparency so your employees don’t have to worry
• Calculate employee payroll based on accurate and simple reports

How Much Does Time Clock Wizard Cost?

Time Clock Wizard has four plans:

• Free
• Value – $29.95 per month (annual plan); $34.94 per month (monthly plan)
• Pro – $49.95 per month (annual plan); $54.95 per month (monthly plan)
• Enterprise – $219.95 per month (annual plan); $249 per month (monthly plan)

Pros and Cons (based on user reviews)

Industry Insight: Timesheet calculator apps can save you a lot of hassle. Namely, they save you from the intricacies of shift scheduling by automating the process.

10. Hubstaff

Hubstaff is a fully automated work timesheet calculator application that helps businesses manage field and remote teams. It provides detailed reports on process completion times. Additionally, it offers a smart GPS tracker for workforce management. Hubstaff generates timesheets, and automates payroll and invoices, saving users hours each week. It improves team focus by increasing awareness of time spent on tasks.

Main Features and Benefits

• Simply turn the app on and let it categorize your activity
• Monitor the web pages and apps your employees are interacting with
• Receive advanced reports on your organization’s productivity

How Much Does Hubstaff Cost?

There are five plans currently available:

• Free (one user)
• Starter – $4.99 user/month (annual plan); $7 user/month (monthly plan)
• Grow – $7.50 user/month (annual plan); $9 user/month (monthly plan)
• Team – $10 user/month (annual plan); $12 user/month (monthly plan)
• Enterprise – $25 user/month (only annual license available)

Pros and Cons (based on user reviews)

11. Clockify

Clockify is a timesheet app that aids businesses, agencies, NGOs, and educational institutions. It tracks productivity and billable hours first and foremost. Additionally, it allows managers to allocate project durations and monitor employee rates. The software delivers visualized time breakdowns for tasks. You can generate, share, and export reports as PDF, Excel, or CSV files.

Main Features and Benefits

• Streamline your project management through organized tasks, projects, and clients
• Receive information about your employees’ time in comprehensive timesheets
• Integrate Clockify with your existing toolkit of professional software solutions

How Much Does Clockify Cost?

Clockify offers a free version with four additional plans:

• Basic – $3.99 user/month (annual plan); $4.99 user/month (monthly plan)
• Standard – $5.49 user/month (annual plan); $6.99 user/month (monthly plan)
• Pro – $7.99 user/month (annual plan); $9.99 user/month (monthly plan)
• Enterprise – $11 user/month (annual plan); $14.99 user/month (monthly plan)

Pros and Cons (based on user reviews)

12. Toggl Track

Toggl Track is a versatile timesheet calculator application. The app is designed to integrate seamlessly with any workflow. The app’s user-friendly timer synchronizes across multiple devices in real-time. In other words, Toggl Track ensures efficient tracking. Its tiered data structure keeps time tracking organized and enables client-ready reports.

Main Features and Benefits

• Track time with a single click and dedicate the rest of your day to work
• Decide which team members have viewing permissions with different access levels
• Automate administrative tasks with ease

How Much Does Toggl Track Cost?

The platform has four pricing options:

• Free (for 5 users)
• Starter – $9 user/month (annual plan); $10 user/month (monthly plan)
• Premium – $18 user/month (annual plan); $20 user/month (monthly plan)
• Enterprise – custom plan and pricing

Pros and Cons (based on user reviews)

13. Coast

Coast is our final entry. This timesheet calculator serves as a comprehensive workspace and communication channel. It offers easy accessibility and synchronizes across devices. Hence, it enables seamless collaboration from anywhere. Coast unifies texting, emails, and spreadsheets with a single solution.

Main Features and Benefits

• Communicate and collaborate with team members directly through the app
• Share files and set up tasks for your employees
• Schedule shifts and make them readily available

How Much Does Coast Cost?

Coast offers the following plans:

Free

• Starter – $1.80 user/month (annual plan); $2 user/month (monthly plan)
• Pro – $3.6 user/month (annual plan); $4 user/month (monthly plan)
• Enterprise – custom plan and pricing

Pros and Cons (based on user reviews)

Free Timesheet Templates

• Time Card Template
• Daily Timesheet Template
• Weekly Timesheet Template
• Monthly Timesheets
• Client-related Timesheets
• Project-related Timesheets
• Multiple employees timesheet calculator with breaks

How to Use the Timesheet Calculator?

Using a tool like this may seem like a hassle, but it’s effortless to use. Here’s a detailed guide that will help you start.

Employee Point of View

Timesheet tools should be both easy to use and suitable for data export relevant to productivity and profitability management. The employee usually fills following data:

1. Date of work – that is usually set automatically. If an employee needs to book a vacation, they need to select a range of dates.
2. Selecting the check box indicating work related to the client or internal work
3. Selecting a client drop list
4. Choosing a project or service line from the drop list
5. Selecting a working task from the drop list
6. Input hourly rate

Management Point of  View

Data processed in timesheets should provide advanced reports and analytics on time consumption, billable hours, and cost allocation from the managerial aspects. In other words, timesheet records with managerial accounting figures are used for making business decisions relevant to the achievement of wished KPIs.

How Will Your Business Benefit from Using a Timesheet Calculator App?

Forget about Excel and Paper Timesheets

Using paper timesheets or Excel spreads has been a time tracking method for many businesses. However, they have proven to be less than perfect when it comes to reliability. That is why many companies started looking for a more convenient solution. That is why the work hour calculator app market has grown as much as it has.

Most timesheet calculator platforms offer a variety of additional options besides simple time tracking. Here are some other benefits:

• Tracking time per client, task, and project
• Calculating different metrics that indicate how your business is doing
• Helping create detailed invoices and payroll slips
• Increasing productivity

The efficiency of timesheet calculators is another important characteristic of these platforms. It comes from the ability for users to fill their timesheets in only a couple of minutes at the end of their day. You may think this quickness won’t allow for a great deal of information, but the opposite is true.

The data employees enter into their timesheets is enough to generate reports on all important aspects of a business. It is also used to allocate time and expenses per task, client, project, etc.

If you are afraid that your employees won’t remember to complete their timesheets in time, most systems also offer the option of sending weekly reminders for forgetful users.

Why Is Using a Simple Tracker the Best Option?

As we have already established, there is a great variety of available options. That is why it can be difficult to find the right time clock calculator for your company. Fortunately, there are some helpful guidelines in closing one.

The first, and most important guideline is the program’s simplicity. To put it plainly, starting the practice of time tracking isn’t going to be a popular decision among your staff. That is why it’s important to make the process itself as simple as possible.

Some platforms offer multiple stopwatches and demand the users to shuffle among numerous options. This isn’t a great option, as it will make the process longer and more complicated. Additionally, your IT team will have to spend a lot of time on the initial setup of the program. That is why you should make sure to choose a simpler option, rather than a complex one.

Choosing a simple timesheet calculator will ensure your employees can focus on their work, rather than taking more time to log their hours.

Payroll and Billing Benefits

Tracking time isn’t a new concept. Moreover, some countries made timesheets a mandatory addition to payroll slips. Even if this isn’t the case, you can still benefit from having your employees log their time regularly.

You will obtain a greater understanding of your team’s productivity and efficiency. Firstly, you will see at a glance which employees are respecting the terms of their contracts. Secondly, the difference in employee productivity will be clear, as you can compare the time it takes them to finish the same task. Differentiating top performers from slackers will then allow you to distribute the workload more justly, as well as compensate all team members accordingly.

On the other hand, tracking time can be of great help when it comes to your clients as well. Namely, providing them with itemized bills that show all the resources and time that went into the completion of their projects will prevent them from doubting your business practices. The document will also answer potential questions your clients may have.

as any service business owner knows, word of mouth is a powerful marketing channel. So are online reviews. If you run your business transparently, you won’t have to worry about your company’s reputation.

Tracking Profitability

While time tracking itself is a positive business practice, the reports it provides can prove to be crucial for your future business moves. Simply put, you will be able to track key performance indicators that show the underlying issues and the best ways to solve them.

Calculating profit per project is one of the most important benefits of a work hour calculator app. You will be able to compare the profitability of different client engagements. This will enable you to find the clients and contracts that are especially unfavorable for your business. then you can negotiate your rates or even terminate contracts with the clients that keep costing you profit.

Once you optimize the profitability of your business, you will increase the number of billable hours and make more money.

Slika – grafikon profitabilnosti po projektu

Hours structure optimization

Hours structure in the business world represents the number of billable and non-billable hours that make up the total of working time. A timesheet calculator is a tool that can help you optimize this ratio. In other words, you will be able to increase the number of billable hours and reduce non-billable time as much as possible. Observe the tasks that take a lot of time but aren’t crucial for the business. Most businesses have at least some time (usually spent in meetings) that could be used to get the company higher billing rates.

Ubaciti onu sliku sa krugovima o podeli vremena

Improving Personal Productivity

Even though most employees aren’t thrilled when they find out about the practice of time tracking, there are some features they can benefit from. Namely, having a deep understanding of your productivity starts with the way you spend your time. After you’ve logged your hours for a while, you will be able to notice some patterns. These patterns are mostly connected to the periods of increased productivity – otherwise known as your personal work rhythm. Once you understand when to work more intensely and when to let yourself rest or do some smaller and simpler tasks, your productivity will increase.

The point of following one’s work rhythm is to be as productive as possible without burning yourself out. In other words, a timesheet calculator can teach you how to work smarter and not harder.

Labor Laws and Regulations

All companies must follow work-related laws and regulations in their countries. Since there are many different regulations, you should take the time to see which ones your company falls under.

There are some areas where time tracking regulations demand employers to issue timesheets as an addition to payroll slips. On the other hand, some laws prohibit taking screenshots of your employees’ devices as proof of hours worked.

FLSA (Fair Labor Standards Act) requires all businesses to have accurate timesheets for all employees. These timesheets can be the target of an audit at any time. using a time clock calculator allows you to have all documents necessary for a government audit ready at all times. The timesheets will be ready and complete without having to take the time or effort they would require without a time tracking platform.

Prevent Time Theft

There are many forms of time theft. This occurrence is comprised of different behaviors that make it seem like an employee has been working when, in fact, they have not. Here are some examples of time theft methods:

• Fudging with numbers
• Coming in late and leaving early
• Staying longer for unnecessary overtime
• Tending to personal matters on company time
• Taking unauthorized breaks
• Goofing off with coworkers
• Buddy punching

Tracking employee time is one of the best ways to prevent time theft. It will be easy to notice if an employee is doing significantly less work than their team members in the (seemingly) same amount of time.

Curbing time theft is possible through time audits as well. A work calculator app allows users to follow their activities closely and determine when they’re wasting time. Then, they’ll be able to apply this knowledge and adjust their activities to their work rhythm and avoid wasting time on different distractions.

Reduce Buddy Punching

Buddy punching is one of the time theft methods that becomes impossible once you start using a time tracking platform. This practice means clocking in or out instead of a coworker who hasn’t arrived to work yet. A stand-in means taking this method to another level, with a person not coming to work at all and a coworker clocking them in and out.

React to Overtime Immediately

Overtime in and of itself doesn’t have to mean time theft. However, unregulated and unnecessary overtime can make a big difference. Namely, overtime regulations mandate compensation for every extra hour employees spend at work.

For example, an increase in workload is a legitimate reason for overtime. Slacking off at work and needing to stay late isn’t, nor is simply staying in longer while not getting any work done.

A work hour calculator app will automatically calculate an employee’s overtime. The employer will be able to see if the tasks completed match the amount of time they took, and stop this time theft tactic in its tracks. When it comes to the employees who have legitimate reasons for overtime, their hours will be automatically allocated to the projects and clients they’re working the extra hours on.

Automatic Time Off Tracking

A clear paid time off policy is an integral part of any workspace. It allows teams to be transparent and cohesive, as everyone should be notified when their coworkers won’t be available. Additionally, shift planning also becomes easy and reduces the chances of understaffing or schedule clashes.

A timesheet calculator will automatically record attendance, which will help you have an overview of employees who are at work at all times.

Expense Tracking and Estimation

Timesheet calculators automatically calculate the price of a working hour. This price is comprised out of two factors – direct costs (related to employee pay) and overhead expenses (related to the office space lease, supplies, different utility bills, etc. Once you have this cost, the platform will allocate the costs to different clients automatically through the logged data.

To put it differently – you can use a time clock calculator as a powerful tool for cost management. If you use this option, you will make cost calculation much simpler, and be able to dedicate your time to other pressing matters. Or, simply put – you will raise the overall productivity of your organization.

Frequently Asked Questions About Timesheet Calculators

How Do Timesheet Calculators Work?

The employees log their time by filling out timesheets with the data about their daily tasks. They can mark their hours as billable or non-billable depending on the task. The software usually allows users to set their billing rates as well. Then, the system allocates these hours and rates to a specific client.

A great benefit of time clock calculators is the fact that you can save templates for tracking time. Simply put, once you figure out all the data you need and include it into the timesheets you can use them on a team or company level without the need to create it from scratch each time. Using a template reduces the time needed to fill the timesheets even more, and decreases the interruption of the workflow.

Some systems rely on automatic stopwatches to measure employee time, while others work on the principle of manual input. Once there is sufficient data, the program starts delivering different reports. From that point on you can use it to make business decisions.

Is There a Reason for Privacy Concerns?

Implementing time tracking on the company level often proves to be quite difficult. Among other things, employees can be reluctant about sharing their data. Privacy concerns are bound to occur, especially if the data encompasses the entirety of their activities during the day.

Feeling like you are being watched doesn’t exactly increase morale. Hence, employee privacy should be a high priority for you while browsing for a timesheet calculator. It would be ideal to get a solution that allows the users to have some control over their data.

As you can conclude yourself, this excludes invasive platforms, which monitor web page and app usage, and especially those that register keystrokes, mouse movement, and take screenshots. Instead, you could look for a trust-based timesheet calculator program. This way you will receive accurate data while still respecting employee privacy.

Timesheet Calculators and Security

Time tracking platforms get access to a lot of crucial information about a business. The platforms may ask users for personal information, but if you want to get all the benefits, you will have to trust it with large quantities of business information. That is why security is a big concern when it comes to choosing a platform you’ll use.

Time Analytics understands the importance of data safety. We have invested a lot of time and effort into making sure all our users are completely safe, and their data is only used for the purposes of time tracking and generating reports. You can find out more details on our Privacy Policy page.

Can Big and Small Businesses Benefit from a Timesheet Calculator?

We could simply give you the short answer – yes.

However, let’s talk about the benefits of using a platform like hours. They include

• Understanding your work rhythm and how to organize time
• Discovering who are your top clients and employees
• Identifying underlying long-term problems
• Better work task distribution
• Help with billing and payroll

To put it differently, businesses of all sizes and from all industries can benefit from using a time tracking tool. That is why even some freelancers who need more structure to their days are also choosing to use timesheet calculators.

Is a Free Timesheet Calculator Good enough?

The pricing and complexity of a time tracking platform depend on your business needs. If you want a simple program that will allow you to just track time, there are many free options that do the job just fine. However, if you are looking for high-quality reports and more diverse tracking options, as well as customizability, you may need to look into a paid system.

Fortunately, many paid platforms offer free trials or even a free version of their program for small teams (Like us!).

Prices of Work Hour Calculator Apps

This type of software usually costs around a few dollars per user per month. This isn’t a huge expense for small teams. However, when it comes to bigger teams these prices can add up to a bigger sum. That is why we have decided to create special discounts for clients with bigger teams. You can find out more about these options on our Pricing Page.

Final Thoughts

Using a timesheet calculator can be beneficial for several reasons. Firstly, it helps automate the process of tracking and calculating work hours. This way, you will save time and reduce errors common in manual calculations.

The apps we’ve presented provide accurate and reliable data for payroll. In other words – they ensure employees are paid correctly. Timesheet calculators also offer insights into productivity. You will be able to analyze and optimize your resource allocation and project timelines.

Additionally, they ensure compliance with labor laws and regulations that require a record of worked hours.

I hope you’ve learned something new from this article!

Jelena Lukic

Jelena has a Master’s Degree in teaching Serbian literature and language. Creative writing is her biggest passion.