Updated March 2024
Are you looking for the best time tracking software for consultants? Do you want to improve productivity, billability, and profitability across projects?
To help you find the perfect fit, we’ve tested some of the best time tracking tools for consulting businesses.
Let’s get started.
A Snapshot of the Best Tools for Consultants
We’ve analyzed the benefits, features, pricing, support options, user interface, and more for all of them. Let’s see the results.
Product | Best For | Paid Pricing Plan Range |
 Time Analytics | Productivity and profitability improvement | $4.99-6.99 user/month |
 Toggl Track | Any business specifics | $10-20 user/month |
 Clockify | Freelancers | $4.99-14.99 user/month |
 Harvest | All types of teams | $10.80/seat/month |
 Hours | Individuals and teams | $9.99 per user per year |
 Replicon | Individuals and teams | $6-29 user/month |
 RescueTime | Remote teams | / |
 TimeCamp | Basic project management | $2.99-$7.99/user/month |
 Timeneye | Solopreneurs, Influencers, Writers | $6 per user per month |
 actiTIME | Cost-effective projects | $6 per user per month |
 Time Doctor | All teams and industries | $5.9-16.7 user/month |
 WebWork | All teams and industries | $3.99-9.59 user/month |
 Beebole | Teams of all sizes | $6.99 per user per month |
 TrackingTime | Simple time tracking | $7-12 user/month |
 ClickUp | Remote teams that need to track time accurately | $7-12 user/month |
 DeskTime | Productivity tracking and assessment | $7-20 user/month |
1. Time Analytics
Best for small and medium consulting firms with a wide range of consulting services.
What Is Time Analytics?
Time Analytics offers a robust, yet user-friendly time management solution. It is tailored to meet the needs of consultants and their clients.
The software uses timesheets and timers to accurately monitor and document ongoing consulting activities.
The platform eliminates the need for extensive training for your team. Moreover, the interface is designed to be clean and intuitive. Smooth navigation and ease of use propel TA to the status of our choice for the best time tracking software for consultants.
Time Analytics generates in-depth reports that provide valuable insights into consultant productivity, along with detailed updates on projects and clients.
With this all-in-one application, consultants and their clients gain a comprehensive overview of essential consulting elements in a single, streamlined tool.
Best Features
A. Time tracking
This hassle-free feature offers many options in time tracking:
- Track time across clients and projects in one click
- Running timer
- Add and edit time manually
- Mark time as billable
- Daily list or calendar workspace view
- Billing and labor/cost rates
- Automatic cost allocation to the projects
- Time-off tracking (vacation, sick leaves, daily breaks etc..)
B. Insights in project time and profits
- Reporting of billable vs non-billable hours
- Time utilization review
- Revenues, costs, and profits for each service and activity
- Visual reporting and dashboard
- All reports are exportable in Excel
C. Consultants productivity reports
- Work capacity insights
- Reporting on billable hours and time utilization for the consulting team
- Timesheets: Review, edit, filter and export
- Overtime and time-off reporting
D. Transparent and accurate billing assistant
- Increase client satisfaction with more transparency in billing
- Review all services and tasks before invoicing
- Export invoices and make final adjustments
Support options
- Email and chat options within the app
- 50+ written articles and tutorials
- Booking 1:1 live demo
Pricing
Time Analytics pricing review and plans:
- Starter: $4.99 per user, per month (billed annually) or $5.99 (billed monthly)
- Optimum: $6.99 per user, per month (billed annually) or $8.45 (billed monthly)
- Free trial: 14 days
- Credit card requirement during the trial: No
If you have more than 50 users subscribed, Time Analytics offers a special pricing discount.
Pros of Time Analytics
- Easy to use and friendly interface
- Actionable insights and visual reporting for team, clients and activities
- Tracking a cost of service can help to align or set new realistic fees.
Cons of Time Analytics
- Even though the mobile interface is really responsive, a mobile app is still under development
- Fixed fee entry is difficult
- No freemium plan
2. Toggl Track
Best for tracking billable hours on projects in SMBs
What is Toggl?
Toggl Track is a cloud-based time tracker for consultants that automates how you bill clients and generate revenue. It allows users to share comprehensive data with clients by providing the latest accountability. Combined with the app’s beautiful design, Toggl Track surely deserves its spot among the best time tracking software for consultants.
Toggl Plan and Toggl Hire are two other tools that Toggl offers.
Toggl track browser add-on allows you to integrate directly with online tools such as Asana, Todoist, Trello, and more.
Best Features:
- Time Tracking: one-click timer, favorites, idle time detection, pomodoro timer, reminders, time audit, offline time tracking,
- Reporting: time rounding, billable rates, project forecast and analysis, hours per project and clients, schedule report on email
- Integrations: 100+ integrations with Chrome and Firefox extension
Pricing Overview
A team of 10 consultants would pay $1080 for a yearly Starter license. If you choose the Premium plan, it would cost you $2160. On the other hand, large teams can get custom pricing with the Enterprise plan.
Pros of Toggl Track
- Friendly interface and ease of use
- Excellent support team
- Various integrations
- Favorite entries shortcuts
Cons of Toggl Track
- Relatively high pricing for full-featured version
- No timesheet reporting
- No time billing
3. Clockify
Best for freelance consultants, remote workers, small and medium agencies, NGOs, and universities.
What is Clockify?
Clockify is one of the most popular free time tracking software for consultants. It is a project management solution designed to help education institutions, NGOs, and businesses of all sizes to monitor productivity.
The platform allows managers to determine the duration of each project. Track employee schedules, and visualize the distribution of time for different tasks. Additionally, the software allows users to compare estimates and actual time the projects take.
Best Features
- Time tracking: timer, adding time manually, block time in calendar, billing rates, reminders, idle time detection, manager role, screenshots
- Timesheet management: approvals, adding time for others, reminders
- Budget and estimates, forecasting
- Reporting: Expenses, profits, scheduled email reports
Pricing Overview
Clockify offers multiple pricing plans with different pricing points. A 10-person consulting team would have to set aside $480 to $1440 per year depending on their license.
Pros of Clockify
- Free plan offer
- Ease of use
Cons of Clockify
- Some essential benefits are not included in the free plan
- Privacy concerns due to the option of screen recording
- User interface
4. Harvest
Best for time billing and invoice management for large teams.
What is Harvest?
As a consultant billing software, Harvest helps consultants to make the most of their time. The product offers integration with various other productivity apps, such as Asana, JIRA, Basecamp, GitHub, and Quickbooks.
Harvest makes keeping track of time from your desktop phone and other devices extremely simple. This is another reason we consider it one of the best time tracking software for consultants.
It then combines this timesheet data into intuitive, visual reports. It is extremely easy to see what your team is working on, catch projects before they go over budget, and make smart decisions about your business.
Best Features
- Time tracking: Track time from browser or mobile, custom reminders, daily and weekly views of time entries
- Reporting: Review hours, fees, and profits per project, and email scheduled reports.
- Invoicing: Import tracked hours into invoice, invoice management, time-based billing, recurring invoices, invoice templates, tracking invoice status
- Integrations: Asana, Basecamp, Slack, Trello, QuickBooks, Jira, Outlook
Pricing Overview
- Free: (Limitation: 1 user, 2 projects)
- Pro: $12 per user per month (billed monthly) or $10.80 per user per month (billed annually)
Read more about Harvest pricing.
Pros of Harvest
- Simplified daily and weekly interface
- Powerful reporting
- Integrations with many other apps (PM, Calendars, etc..)
Cons of Harvest
- Expensive
- Project setup can be complex for small consulting firms
5. Hours
Best for individuals, freelance consultants, and small agencies.
What are Hours?
Hours is a time tracker that operates on iOS and in a browser. It makes it easy to follow in real-time by keeping an active list of timers you can go between with one touch.
Flexibility makes this a great tool to track all of your billable and non-billable hours quickly and easily.
The application has a time-blocking feature that can help the less-organized team members understand their task structure. That is to say, Hours has the potential to improve productivity and employee well-being.
Best Features
- Workday visualization with time blocking
- Customizable and exportable reports (PDF-CSV)
- Notes to timers
- Billing rates
Pricing Overview
- Free (5 timers only)
- Personal: $9.99 per year (for individuals)
- Pro: $49.99 per year
- Team: $199 per year for 5 users
Pros of Hours
- Android and iOS app
- Easy time tracking for freelance consultants
Cons of Hours
- Not suitable for large teams
6. Replicon
As a robust system, Replicon is the best for large teams and enterprises.
What is Replicon?
If you want to manage your consultant time-off and gain insight into your employee time-off usage and availability, Replicon is the best time tracking software for consultants for you. With this consultant time-tracking app, you can make faster, more efficient decisions, and improve profits.
Replicon is a great solution for project accounting, and deep project and resource management. You can use it to create invoices, handle payments no matter the currency, and track unpaid and overdue bills.
Best Features
- Time tracking, clock in/out, reminders and notifications
- Automatically capture minutes spent across 100+ apps
- Attendance and time-of tracking
- GPS monitoring
- Pre-populated timesheets, approvals
- Advanced analytics and reporting
Pricing Overview
Your 10-person consulting team would pay $720 for a yearly Time & Attendance license. On the other hand, if you wanted more functionality, you’d pay $1440 for Project Time Tracking or $3480 for PSA and PPM.
Pros of Replicon
- Support and customer service are excellent
- The interface is clean and friendly
- Easy PTO scheduling and projections
Cons of Replicon
- Reports are quite difficult to read
- Setting up of users is not user-friendly
- Full-featured version is expensive for mid-size teams
7. Rescuetime
Best for companies of all sizes, especially for remote work time tracking.
What is RescueTime?
RescueTime is an award-winning tool that helps businesses become more focused, productive, and motivated. With this powerful time tracking and distraction-blocking software, you will work smarter, not harder.
The upgraded version has an advanced report, unlimited data, real-time alerts, and more!
RescueTime provides users with visual and summarized information based on tracked data. The software’s automatic activity tracking also prevents time theft efficiently and with accuracy.
Best Features
- Fully automated time tracking
- Windows and Mac apps to track desktop activity
- Timesheet management
- Desktop productivity assistant
- Excellent and customized reports
- Distraction blocking
Pricing Overview
RescueTime doesn’t disclose its pricing plans. for more information, contact their sales team.
Pros of RescueTime
- Increases focus and gives a clear insight into time consumption
- Personalized weekly reports
- Ease of use
Cons of RescueTime
- Might be used to spy on employees by management
- Not possible to assign work to projects or clients
8. TimeCamp
Best for service professionals across all industries and timesheet management.
What is TimeCamp?
TimeCamp is one of the best time tracking software for consultants on the market. It features automatic time tracking and a timesheet overview of all employee activity.
The app also features a handy project management feature. Namely, the managers can create tasks and assign them to team members. This way, you will understand who is working on what and the progress of different projects.
The software provides weekly productivity reports based on automatic computer usage tracking.
Best Features
- Timer
- Adding and editing time entries for clients and projects
- Timesheet management
- Attendance tracking, vacation and time off tracking
- Productivity tracking and reporting
- Project budgeting
- Time billing and invoicing
Pricing Overview
A 10-member team of consultants would have to set $358 to $959 aside for a yearly license depending on the plan. There is also the Enterprise plan which offers more functionality at a steeper price.
Pros of TimeCamp
- Very easy interface for time logging
- Simple but effective timesheets
- Available for Windows, Mac, Android, iOS and Chrome
Cons of TimeCamp
- Personalization of invoices
- The project interface could be better
9. Timeneye
Best for solopreneurs, influencers, and writers.
What is Timeneye?
Timeneye is a web-based software that helps you manage your time and projects efficiently. Whether you work remotely or in an office, the software lets you track time, monitor progress, and boost productivity.
Timeneye also supports billing and payroll, as well as Agile methods like Scrum and Kanban. Plus, you can integrate Timeneye with Google Apps for seamless collaboration.
Best Features
- Track time in one click
- Weekly email recaps
- iOS, Android mobile app
- Integrations: Google Calendar, Asana, Basecamp, Click up, GitHub
Pricing Overview
A team of 10 accountants would pay $720 a year for a Timeneye Pro license. Additionally, you can opt for the more advanced Enterprise plan for a custom price.
Pros of Timeneye
- Reports, the Google Chrome plugin, Team overview
- Outlook integration
Cons of Timeneye
- The UI is getting a bit old
10. actiTIME
Best for managing cost-effective projects.
What is actiTIME?
actiTime is the perfect tool for efficient time tracking in a Consulting Firm.
Use actiTIME to make very accurate time estimates for your consulting projects. This time and consultant billing software provides an appropriate way to assign and manage tasks, track time, and analyze your business achievement based on the data you collect.
Best Features
- Easy time tracking per weekdays
- Accurate reporting for payroll
- Time billing and invoicing
- Detailed data analytics
- Project management, estimates, project visualization
- Integration with Outlook and Google calendar, Zapier
Pricing Overview
ActiTime will cost a 10-person team $720 per year.
Pros of actiTime
- Obtain accurate information for customer billing
- Analyze the cost of various work activities
- Phone versions
Cons of actiTime
- The free version has certain limited or unavailable functions
- Little complicated for first use
- Reports could be hard to understand
11. TimeDoctor
Best for employee monitoring and screen recording of remote teams.
What is TimeDoctor?
Time Doctor makes project and time management easy– with one customizable tool. It has a simple interface that allows users to create tasks and start tracking time with the click of a button.
Time Doctor also tracks the total time worked by every team member, providing a straightforward breakdown of time use. Customizable features in the dashboard let you control what you track and analyze.
Best Features
- Automatic time tracking
- Employee monitoring and screenshots
- Idle time detection
- Easy-to-read summary reports of the time spent on each project, client, and task
- Productivity analysis
- Various integrations with other apps
Pricing
- Basic:$5.9 per user per month (billed annually) or $7 per user per month (billed monthly)
- Standard:$8.4 per user per month (billed annually) or $10 per user per month (billed monthly)
- Premium:$16.7 per user per month (billed annually) or $20 per user per month (billed monthly)
The costs for a yearly plan for 10 people would be $708, $1008, and $2004 respectively.
Pros of Time Doctor
- Capture each minute spent on the web or other apps
- Support options and responsiveness
Cons of Time Doctor
- No free plan
- Privacy concerns – managers can spy its employees
- Quite expensive
12. WebWork
Best for companies and remote teams.
What is WebWork?
WebWork Time Tracker is your go-to tool to make the most of your team’s talent and time. Its multiple features and integrations simplify working processes and give insights into your employees’ productivity. This all-in-one software allows you to track time, record attendance, and monitor activity to make your work faster, smarter, and more effective.
Best Features
- Time tracker with screenshots
- Productivity analytics
- Employee monitoring
- IOS and Android app
- Attendance tracking
- Billable Hours & Invoices
Pricing Overview
A 10-member consulting team would pay $479 for a yearly license. Teams with over 40 members have a custom pricing deal at their disposal.
Pros of WebWork
- You can always maintain your productivity as it takes an automated screenshot, generates statistical data
- Keyboard and mouse tracking
- Employee monitoring feature is good for remote and hybrid teams
Cons of WebWork
- There are times reports section does not match
- Privacy concerns – managers can spy its employees
13. Beebole
Best for consulting teams in need of an employee time clock.
What is Beebole?
Beebole is an employee time-tracking software for organizations of all sizes.
With a simple dashboard and fully configurable reports, it’s also easy to control budgets, costs, leaves of absence, timesheet approval, and more.
The team overview lets managers check project status, team and employee performance and overtime at a glance. Approval flow allows for easy bulk review, approval of timesheets, request changes, and lock time entries.
With Beebole you’re able to tap into valuable business intelligence by running reports on employee time, budget, margin, and profit. Managers can build the exact report they need or use the custom KPI dashboards to unlock this powerful insight.
Beebole is GDPR compliant, multilingual, and offers a 30-day free trial with no credit card required.
Best Features
- Efficiently measure the time spent on clients, projects, and tasks
- iOS, Android app
- Billable and non-billable hours
- Time budgeting
- Timesheet approval
- Leave management
- KPIs reporting
Pricing Overview
BeeBole comes with a single pricing plan. That is to say, your 10-person team would pay $840 for a year.
Pros of BeeBole
- Nice visual time reporting
- Security and compliance is at the highest level
Cons of BeeBole
- Limited integrations with other apps
- Mobile app
14. TrackingTime
Best for simple time tracking
What is Hours TrackingTime?
TrackingTime is a simple and versatile time tracker software for freelancers and teams. It helps you monitor your project’s progress, categorize your hours, and manage your team’s work.
You can also create online timesheets and reports for every business process and share them with your clients. Whether you work from home, office, or on the go, you can track time from any device or in your preferred project management apps.
Best Features
- Visual timelines
- High UI customization options
- Customizable reports
Pricing Overview
TrackingTime yearly licenses for a team of 10 accountants would cost $690 for the Pro plan and $1200 for the Business plan.
Pros of TrackingTime
- Ease of use
- Real-time tracking
- Affordable and simple
Cons of TrackingTime
- No automatic way to stop tracking
- Difficult access to archived projects
- Issues with the customer service
15. ClickUp
Best for remote teams that need to track time accurately.
What Is ClickUp?
ClickUp is a time tracking software that works on any device with a free Chrome extension. You can easily track your time, switch between tasks, and add retroactive hours with the software’s global timer.
You can also set estimates, see the time left, and add notes to your tasks. Plus, you can sort, label, edit, and invoice your clients through the platform. This is why we consider ClickUp one of the best time tracking software for consultants.
Best Features
- Simple project time tracking
- Billable hours tracking
- Menial task automation
- Over 1000 integrations
- Collaborative project management
Pricing Overview
The starting annual price for a ten-person team would be $840.
Pros of ClickUp
- Simple project management and control
- Many interesting features
- Flexibility
Cons of ClickUp
- Learning curve for new users
- Intimidating tutorials
- Communication channels can be unreliable
16. DeskTime
Best for productivity tracking and assessment
What is DeskTime?
DeskTime is a cloud-based software that tracks the productivity of freelancers, businesses, and teams. It automatically records the time spent on tasks, projects, websites, and apps.
It also gives feedback on the online and offline activities at any time. The software values “accountability, transparency, and fairness” and aims to boost productivity by empowering employees, not by mistrusting them.
Top Features
- Automatic time and activity tracking
- Accurate insights into project profitability
- Shift and time off management
- Break reminders
Pricing Overview
DeskTime license for a ten-member team costs $840 per year for the Pro plan. The Premium and Enterprise plans would set it back $1200 and $2400 respectively.
Pros of DeskTime
- Simple automatic tracking
- Detailed reports
- Productivity and well-being insights
Cons of DeskTime
- Bugs due to resource usage
- Cannot be turned off
- No task tracking
How to select the best time tracking tool for your consulting business?
Make sure your selected tool contains the following features:
- Able to track time across clients, projects, and tasks
- Running timer and manual time entry
- Timesheets
- Cost rates, billing rates, cost allocation to the projects
- The manager’s role is important in making the team hierarchy
- Reporting on billable vs non billable hours, time utilization
- Highest security and privacy standards
- Perfect support options
- Integrations
- Cost (plan variation, free trial, discounts)
Getting Started with Time Analytics
If you want to try Time Analytics, we’ll guide you through the simple and efficient onboarding process with full support from our team. You can try all features in a 14-day free trial with no credit card info required.
Our support includes in-app chat and written guidelines, demo videos, email support, and more.
You can always book a 1:1 demo with our team and we show you which benefits and pricing plan best fit your needs.
Jelena Lukic
Jelena has a Master’s Degree in teaching Serbian literature and language. Creative writing is her biggest passion.
